Application for our Church Electoral Roll

Parish of St John the Evangelist Shirley

Notes
General matters


1 The only Churches at present in communion with the Church of England are other Anglican
Churches and certain foreign Churches, as listed in the Supplementary Material to the
Canons (but note Rule 83(3) of the Church Representation Rules, which provides for any
question as to whether a particular Church is in communion with the Church of England to
be decided by the Archbishops of Canterbury and York acting jointly).
2 Membership of the electoral roll is also open to members in good standing of a Church not in
communion with the Church of England which subscribes to the doctrine of the Holy Trinity
where those members are also prepared to declare themselves to be members of the Church
of England.
3 Every six years a new roll is prepared and those on the previous roll are informed so that they
can reapply. If you are not resident in the parish but were on the roll as a habitual
worshipper and have been prevented by illness or other sufficient cause from worshipping
for the past six months, you should complete declaration 2B or 2C as follows –
(a) delete the first set of words in square brackets and
(b) at the end of the second set of words in square brackets, briefly state the reason for
not having worshipped as mentioned.
4 If you have any problems with this Form, please approach the clergy or lay people
responsible for the parish, who will be pleased to help you.
5 In this Form ‘parish’ means ecclesiastical parish.


Use of email addresses and other personal data


6 You do not have to provide an email address on this Form. If you do provide one, the
Parochial Church Council and the electoral roll officer are entitled to use that email address
to communicate with you in connection with the maintenance or revision of the Roll or the
preparation of a new Roll or with elections to or membership of the Council.
7 The Church Representation Rules impose certain requirements for your name and address to
be given to a third party, such as the diocesan electoral registration officer, in connection
with elections to or membership of a deanery synod, diocesan synod or the House of Laity of
the General Synod. If you provide an email address on this Form, it will be given to the third
party along with your postal address.
8 A third party to whom your name and address have been given under the Church
Representation Rules is in certain cases required by the Rules to pass them on to another
person, such as the presiding officer in a synodical election. If you provide an email address
on this Form, that email address will be given to the other person along with your postal
address.
9 Any person to whom your email address or other personal data is given under the Church
Representation Rules is required by those Rules to hold the data securely. Furthermore, if
you do provide an email address on this Form, that does not give anybody the right to use it
for any purpose other than those permitted by the Rules; so it cannot, for example, be used
for social matters or fund-raising.
10 The roll is published after each annual revision and after the preparation of a new roll. The
published roll will include your name (as well as the name of every other person on the roll)
but none of your other personal data (as defined by the Data Protection Act 2018) will be
made public as a result of your inclusion on the roll.

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